How to Write a Letter to a Principal

There are various types of letters that can be written to the principal by the students or anyone who wants to contact the principal for any work or complaints. There are various types of the letter that can be written. These are:-

  1. Request letter for something that someone wants.
  2. Compliant letter by students to the principal of school or college.
  3. Application letter.

Letter to Principal for sick Leave

A complaint letter to the principal of a school can be sent by any of the students or the parents of any particular student or also by any teacher working in the school. Many states have encouraged the students, parents and the teachers to first explain about their problems to the principal in person before writing or sending a formal complaint letter. If by telling them in person doesn’t have the said effect, then they should send a letter formally in written by expressing their complaint and also with all the details, and also giving various recommendations on how a good and satisfactory resolution be taken to solve it.
The principal may or may not attend to complaints, but they can not legally tell everyone about the steps they have or shall be taken. It shall be enough for the one who sends the complaint to know that the issue is being or has been attended to, but if they think that things are not getting better, than they may want to consider sending again another complaint letter to the superintendent or the principal of the school district or the school board.

Letter to Principal Format

Letter to Principal Format

Before taking any further steps, the parents or the students should call the principal after about a week after they have received the letter to take note if any particular measures have been or are being taken for the complaint.

A letter from the parent may be sent if their child is facing some difficulty at school because of bullying from other students or the poor teaching methods or improper conduct in the class of the teacher. It can be done to draw the principal’s attention towards an unfair school policy or to anyone to point towards a particular incident.

Letter to Principal for TC

Letter to Principal for TC

Some examples are :-

Sample 1 – Complaint Letter (from a Parent)
Parent’s Name
Parent’s Address
City, State, Zip Code


Principal’s Name
School’s Name
School’s Address
City, State, Zip Code

Dear Principal’s Name,

This letter is a formal complaint about my child’s, Name of Child, sixth-grade teacher, Name of Teacher. It seems to appear that the teacher is not prepared or qualified enough to teach the students at the grade level. I am willing to help my child with his school homework, but I have seen that he never seems to have any homework. Whenever I ask him if we both can go over the daily lessons taught in school he gets confused over the subject matter.

I had made several appointments to talk to teacher about Name of Child, but she always cancelled each meeting. I have visited the school may times and have seen her talking on mobile phone during class time and the students are left unattended.

Letter to principal for Leave

Letter to principal for Leave

I am not insisting that there should be any strict schedule to be followed at school, but I would like to see that my child is getting knowledge of the subjects that are required for his grade level. I believe that this is will not only be bad for my son but also for the other students present in the class, and it also will be reflecting badly on the school as a whole.

I can be contacted at ******** or email at Thanking you for your attention to this matter.

Signature of Parent
Printed Name of Parent

If any child would like to make any complaint to the principal, he or she may also write a letter. This letter can be hand written, so the child should shall use his or her best handwriting and check the spelling of every words and every names.

Sample 2 – Complaint Letter (from a Student)

Dear Principal’s Name,

My name is “hhhh” and I am in Teacher’s Name sixth-grade class. I am writing this letter to inform about the poor quality of food available and the services given in the cafeteria. Several other students have also taken note of this and have joined me in this complaint. Here is a list of things that we would like to get changed.

  • The food presentation is not covered, and there are flies hovering over it. This leads to various diseases.
  • The cafeteria staff is very rude to us when we are making selections. We do our best to be polite, but it doesn’t affect on the staffs’ rudeness.
  • The garbage cans are not cleaned up every day. This leads to a bad smell when we all enter the cafeteria, and it is unhygienic.
  • We believe that these complaints are fair and can be fixed if the proper action regarding these matters are taken. Thanking you for taking the time to consider our requests.
    Signature of Student

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