How to Write an Invitation Letter?

An invitation letter is generally a document that is written to invite guests and notify them with the help of a formal request in the form of an invitation letter. The invitation letter is written generally by the host of the event or the one who is organizing it because it is the duty of the host to notify all the guests. The invitation letters are also of two types, one is the formal invitation letter and the other is the informal invitation letter. The invitation letter can be sent via e-mail or it can be sent by printing it on paper and distributing among the guests.

Write an Invitation Letter

Write an Invitation Letter

The invitation letters are used for many events like birthdays, weddings, anniversary and dinner party and many more. Invitation letters can also be useful for inviting guests and celebrities for some special guest speaking session and any events.

Invitation Letter Sample for Visa

Invitation Letter Sample for Visa

The invitation letter content usually includes the information of the host, venue of that specific event and date and time to attend the event. The invitation letter must be written in a very polite manner to the guest. The details must be clearly mentioned so that there is no confusion for the guest. In the letter it must be clearly mentioned whether the event is a formal type event or an informal type event. The warm regards and wishes should be extended heartily by the host to the guest. In the end a note of thanks should be written in a good manner by the event organiser.

Invitation Letter for Chief Guest

Invitation Letter for Chief Guest

There are various types of invitation letter present as mentioned above. The two major types of invitation letter are :-

  1. Visa invitation letters
  2. Events invitation letter

The events invitation letters are further divided in to another two parts. These are : –

  1. Letter to individuals to attend an event.
  2. Letter to individuals for a particular special role in the event.

Visa invitation letters are a letter written to someone or some guest who is living in some other country and then it is used to invite the guest to meet at some other country. The format for this letter is very different from the invitation letters that we send to someone for other events. If in case we need to invite someone whom we know then we need to change the format of the invitation letter and the changes should be made in such a way that it can be used to show while making of the visa application.

Invitation Letter for Party

These invitation letters can further be again divided into two more types that is :-

  1. Personal invitation letters
  2. Business invitation letters

The personal invitation letter is written by a particular individual while the business invitation letter is written by a particular business organisation.

Format of Invitation Letter

Format of Invitation Letter

The invitation letter should be written in such a way that it is clear to the person to whom we are sending what the event is.

There is a fixed format to write the invitation letter.

We need to start the letter with :-

From section :- this section is used to tell the receiver of the letter that who has send the letter and from whom it has come.

Then we have the Date section where the one who is writing the letter will give the date of the issued letter.

Then comes the To section which gives the name and address of the person or business organisation to whom the letter is concerned.

Invitation Letter for Birthday

Invitation Letter for Birthday

After that we have the main body part of the letter where we write the main content which states the date and time and venue of the event and wishing them good health and there is the invitation to invite people or organisation.

There is another way to write an invitation letter. We can send invitation letter via email also. A very nicely given invitation letter is always more appealing rather than the regular official type letter. But we need to be careful in the use of colours which needs to be done so as to even look more presentable. One should be creative while making a good invitation letter. For example, one can use a more decorative font or also a different shape of the invite can also be used.

Invitation Letter for Event

Invitation Letter for Event

The format of the email letter is also similar to the one we use for normal invitation letter. Here we start with Dear sir or Dear ma’am or Dear (name of the invitee). Then we have the body of the email letter where all the details are present and also the details of what the invitation is for are present. After the body is complete we need to specify whether there is any dress code for the party of not and there is the number of the host so that the person to whom the letter is sent can contact the host for information.

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